Polish Consulates in the USA, UK, and Germany – When to Visit, What Matters, Contact Information

The Polish Consulate is an extension of Polish offices abroad. You can handle: passport, ID card, civil status records, notarial matters, powers of attorney, ZUS issues, and some inheritance matters. The consul can also provide assistance in emergencies (death of a citizen, accident, arrest).

Territorial jurisdiction is strict – check the territorial coverage before your visit. Most matters require booking through e-Konsulat.

🇺🇸 USA – Polish Consulates

Consulate General of Poland in New York

• Address: 233 Madison Avenue, New York, NY 10016
• Phone: +1 (646) 237-2100
• Coverage: NY, NJ, CT, RI, MA, NH, VT, ME, PA (northern part)
• Email: nowyjork.kg.sekretariat@msz.gov.pl
• Website: gov.pl/web/usa-en/consulate-general-in-new-york

Consulate General of Poland in Chicago

• Address: 1530 N Lake Shore Drive, Chicago, IL 60610
• Phone: +1 (312) 337-8166
• Coverage: IL, IN, IA, KS, MO, MN, NE, ND, SD, WI, MI (from the lake), KY, OH
• Email: chicago.kg.sekretariat@msz.gov.pl

Consulate General of Poland in Los Angeles

• Address: 12400 Wilshire Boulevard, Suite 555, Los Angeles, CA 90025
• Phone: +1 (310) 442-8500
• Coverage: CA, NV, AZ, OR, WA, ID, MT, WY, CO, NM, UT, HI, AK
• Email: losangeles.kg.sekretariat@msz.gov.pl

Consulate General of Poland in Houston

• Address: 3040 Post Oak Boulevard, Suite 1700, Houston, TX 77056
• Phone: +1 (713) 850-0440
• Coverage: TX, OK, AR, LA, MS, AL, GA, FL, SC, NC, TN, VA, WV, MD, DC, DE, PA (southern part)
• Email: houston.kg.sekretariat@msz.gov.pl

Embassy of Poland in Washington, D.C.

• Address: 2640 16th Street NW, Washington, DC 20009
• Passport matters ONLY for residents of DC and nearby areas
• Political, diplomatic, official matters

🇬🇧 UK – Polish Consulates

Embassy / Consulate of Poland in London

• Address: 73 New Cavendish Street, London W1W 6LS
• Phone: +44 (0) 20 7291 3520
• Coverage: England, Wales, Northern Ireland
• Email: londyn.amb.sekretariat@msz.gov.pl

Consulate General of Poland in Manchester

• Address: 51 Portland Street, Manchester M1 3LD
• Phone: +44 (0) 161 245 4130
• Coverage: Northern England and Northern Wales

Consulate General of Poland in Edinburgh

• Address: 2 Kinnear Road, Edinburgh EH3 5PE
• Phone: +44 (0) 131 552 0301
• Coverage: Scotland

🇩🇪 Germany – Polish Consulates

Embassy of Poland in Berlin + Consular Section

• Address: Lassenstraße 19-21, 14193 Berlin
• Phone: +49 30 22313-0
• Coverage: Berlin, Brandenburg, Mecklenburg-Vorpommern, Saxony, Saxony-Anhalt, Thuringia

Consulate General of Poland in Hamburg

• Address: Gründgensstraße 20, 22309 Hamburg
• Phone: +49 40 611 8770
• Coverage: Hamburg, Bremen, Lower Saxony, Schleswig-Holstein

Consulate General of Poland in Cologne (Köln)

• Address: Lindenallee 7, 50968 Köln
• Phone: +49 221 937 300
• Coverage: North Rhine-Westphalia, Hesse, Saarland, Rhineland-Palatinate

Consulate General of Poland in Munich

• Address: Röntgenstraße 5, 81679 München
• Phone: +49 89 4186 080
• Coverage: Bavaria, Baden-Württemberg

What Matters You Can Resolve at the Consulate

Passport Matters

• New biometric passport (requires personal visit – fingerprints)
• Temporary passport (issued in 1 day, short-term)
• Report of lost passport
• Costs: approx. $135 for regular passport / $35 for children's passport / $35 for temporary passport

Civil Status Records (USC)

• Registration of a child's birth abroad in Polish registers
• Registration of marriage
• Registration of death (needed for inheritance matters)
• Issuance of copies of records

Notarial Matters

• Powers of attorney (e.g., for selling property in Poland, for handling inheritance matters)
• Certification of document copies
• Certification of signatures
• Costs: $30-150 depending on the action

Civic Matters

• Applications for confirmation of Polish citizenship
• Renunciation of Polish citizenship (rare, requires consent from the President of Poland)
• Registration matters

ZUS and Pension Matters

• Assistance in filling out pension applications
• Some consulates (NY, Chicago) have ZUS staff on duty – check the schedule online
• Applications for trusted profile for ePUAP

Emergency Situations (24/7)

• Death of a Polish citizen abroad – contact with family, transportation of the body
• Arrest – contact with a lawyer, visits to the detention facility
• Hospitalization, serious accident – assistance in communication
• Loss of documents – issuance of a temporary passport within 24 hours
• Assistance after natural disasters

How to Schedule an Appointment

1. Visit e-Konsulat: secure.e-konsulat.gov.pl
2. Create an account with your PESEL number (or passport number)
3. Select the consulate appropriate for your place of residence (jurisdiction!)
4. Select the type of matter + book an appointment
5. Print the confirmation and bring it to your visit

Queues: Passport matters in NYC can have a wait time of 2-4 months. Temporary application = no queue, but only in case of loss/damage.

Practical Tips

• Prepare all documents in 2 copies – original + copy (if required). The consulate does not make copies.
• Payment: usually only money order (cashier's check) made out to the consulate – NO cash, NO card. Exception: some consulates in the UK and DE accept cards.
• Passport photos: must be in biometric format (3.5cm x 4.5cm, light background) – many consulates have a photographer on-site
• Children: both parents must be present or one with notarized consent from the other
• Consulate hours on Saturdays: only on exceptional days, check the calendar