We are looking for an organized office manager in Whitestone, NY

We are a growing construction company in Whitestone, NY, seeking a reliable person for the position of office manager. Work from Monday to Friday, full-time. The ideal candidate should be detail-oriented, proactive and comfortable handling a wide range of office duties, including:

• Document management,
• Payroll and coordination,
• Managing daily office operations,
• Maintaining an organized and efficient workspace,
• Answering and directing phone calls, emails, and general inquiries,
• Maintaining physical and digital filing systems (contracts, permits, insurance, employee documents, etc.),
• Ordering and managing office supplies and equipment,
• Coordinating schedules, meetings, and visits,
• Assisting with project documentation, contracts, change orders, and working files,
• Tracking permits, inspections, and compliance documents,
• Communicating with project managers, superintendents, subcontractors, and suppliers,
• Preparing and distributing reports, proposals, and correspondence,
• Processing payables and receivables,
• Preparing invoices, tracking payments, and following up on overdue balances,
• Assisting with payroll processing and tracking employee work hours,
• Reconciling statements and supporting accounting functions,
• Collaborating with external accountants or payroll providers as needed.

The candidate must be reliable, punctual, and professional, and possess excellent written and verbal communication skills. They must also have the ability to work independently and manage confidential information. Experience with Microsoft Office, Outlook, and Excel is essential. Proficiency in English, both spoken and written, is required. Preferred experience working with School Construction Authority (SCA) and in the construction industry. Salary is negotiable... Please call for more information.